- How To Exclude Headings From The Table Of Contents In Microsoft Word | Lifehacker Australia
- Why Problems Occur
- How to have page numbers start on page 3 using MS Word 2011 for Mac
Here's the rundown:. Word and earlier: On the Format menu, select Style. In the Style dialog, click Modify Word and On the Format menu, select Styles and Formatting , which opens the task pane of the same name. Select the desired TOC style and click Modify You can select one of these and click Modify… to open the Modify Style dialog. For one thing, the dialog will not display any tab stops!
How To Exclude Headings From The Table Of Contents In Microsoft Word | Lifehacker Australia
Presumably this is because the right-aligned tab stop for the page number is set dynamically based on your margin width, but even after the TOC has been inserted and the tab stop has been set, it doesn't show up in the Tabs dialog when it is accessed through Modify Style. You might try to access the Tabs dialog indirectly by double-clicking on the tab stop, for example.
This will display the tab stop setting, but if you change the leader and click OK , you will find that the change is applied only to the single entry at the insertion point. If you then update the style, the change will be applied to the rest of the entries at that level, but when you update the TOC, it will be applied to all the entries. Other approaches can result in the tab stop being entirely removed from other levels. There seem to be myriad ways to get this wrong! The only method I have found that works is to change the tab stop first—but not through the Tabs dialog.
Instead, drag the tab stop marker to the left a little.
You will see this change immediately propagated to the rest of the entries at that level as the style automatically updates. Double-click on the tab stop to open the Tabs dialog and remove the leader. Then drag the tab stop back where it belongs. While this will appear to have worked, as soon as you update the TOC, you'll see that the leader has also been removed from the entries at other levels. Again, the only apparent way to fix this is to repeat the process drag the tab stop, restore the leader, drag the tab stop back for each TOC level.
This is so much trouble that you may well conclude that you can be satisfied to either have leaders for all levels or to omit page numbers for a single level as described below. One of the most common ways of modifying TOC styles is by adding indents. If your entries are long enough to wrap to a second line especially if they are numbered , you may want to add a hanging indent to the TOC style. For entries that wrap to a second line, it is even more important to add a right indent to keep the entry from overrunning the page numbers.
The ruler in Figure 9 below shows that a right indent has been added to the TOC style to make entries wrap well short of the page number column. Figure 9. TOC entries with right indent. If most of your TOC entries are fairly long, or if the text line is fairly short, so that there is not much distance between the end of the entry and the page number, you may want to omit the period leaders for a cleaner look. If you do need to use leaders, the TOC will present a much more attractive appearance if the leaders all end in the same place , somewhat short of the longest page number see Figure Figure TOC with truncated leaders.
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Unfortunately, Word does not offer any easy way to do this, but there are two possible approaches:. Then modify the TOC styles to add an additional tab stop, with a period leader, to the left of the page numbers. Remove the leader from the tab stop at the right margin the one where the page numbers are. You will have to add an additional tab character to the end of each TOC entry to make this work. This is pretty labor-intensive and somewhat risky since the TOC can no longer be updated. Another approach that is perhaps equally unsatisfactory relies on adding the tab characters to the headings themselves.
Using this approach, you change the formatting of the TOC style to add a tab stop as in 1 , but the success of the method depends on your being able to add a tab character to the end of each heading, which will work only for left-aligned not centered headings. TOC entries do not reflect any formatting that is part of a heading style, but they can pick up any font formatting that is applied directly. But if you change the formatting of part of the heading, making one of the words italic, for example, then that change will be reflected in the TOC entry.
Usually this is what you want. For example, if your heading includes words italicized for emphasis or because they are a book title, you will probably want them to be italicized in the TOC as well.
Why Problems Occur
Paragraph formatting is always ignored. This means that if your Heading 1 is defined as 12 points Spacing Before and 3 points Spacing After and you modify one Heading 1 paragraph to have 24 points Spacing Before, this will not affect the TOC. In these TOCs, the Hyperlink character style which by default is blue and underlined is applied to the entry but suppressed. Apparently this results in suppression of underline and all colors.
If a heading paragraph includes a MacroButton field, the prompt, though displayed normally in the heading itself, will appear in the TOC with the Hyperlink character style applied. But what if you want to omit page numbers for just certain levels? For that you will again have to edit the TOC field by hand. To edit any field, you must display the field code. You can edit the text within the field code just as you would any other text—adding or deleting material as needed.
Suppose you want to have page numbers for just Level 1 and omit them for Levels 2 and 3. Important Caveat: In some versions of Word, if you center any of the TOC styles, Word removes the right tab and leader from all the styles, with the result that the page number follows the heading text TOC entry immediately, separated only by a single space rather than a period leader.
In Word , it appears to be impossible to center a TOC style unless you have already removed numbering from that level, so this problem presumably does not arise. You just need to be devious! The trick is to swap styles. This will give you the following:. Many highly structured documents are created with outline-numbered headings. For the type of document for which this type of numbering is suitable, presumably this type of TOC is also suitable.
Outline-numbered headings and TOC. Often, however, you want something more creative. For example, if you are numbering chapters which may be the only numbered headings in your document , you may want the chapter number to be on a separate line from the title, as shown by the examples in Figure Examples of chapter number on separate line.
How to have page numbers start on page 3 using MS Word 2011 for Mac
There are several ways to accomplish this. Moreover, if you want different margins or paragraph alignment for the number and title, you will probably find this impossible or at least very difficult to accomplish in a single paragraph. A better way is usually to make the chapter number and chapter title separate paragraphs and styles entirely.
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Which one you use it for depends on whether or not you need to use the number in captions, page numbers, or other headings. The same is true if you are restarting page numbering in each chapter and including the chapter number in the page number. In such cases, you will define a Chapter Title style to use for the title. In that dialog, select Format Numbering. In the Bullets and Numbering dialog, select the Numbering tab, select the first numbering format, and click Customize.
You may also want to remove the period, increase the indent, or customize some of the rest of the formatting to your taste. This will give you a TOC that looks like Figure Important Caveat: The numbering instructions above are for Word and earlier. This is easily accomplished. For the titles of your front matter sections, use a different style from the one used for chapter titles. Then format the TOC 2 style to look just like TOC 1, but without numbering that is, give it the same indent and other formatting.
The front matter titles will then use TOC 2 and look just like the TOC 1 chapter title entries, but without numbering. If you restart numbering in each chapter or division of a work, then you probably add the chapter number to the page number, so that Chapter 1 begins with page , Chapter 2 with , and so on. Assuming you have added these numbers using the "Include chapter number" feature as described in this article , then the chapter numbers will be reflected in the table of contents, though this is not really very helpful since every chapter starts with page 1.
Entries are gathered from the entire document. Note: If the Insert Table of Contents button is dimmed, make sure you placed the insertion point.
Entries are gathered between this table of contents and the next table of contents. When the table of contents is selected, a blue line appears around it and its text is highlighted in blue. To change the formatting, click the disclosure triangle next to Tabs and in the table below Default Spacing, do any of the following:. Adjust spacing between the table of contents entry and the page number: Double-click the value in the Stops column, type a new value, then press Return on the keyboard. The smaller the number, the shorter the distance. In a word-processing document with a table of contents inserted in the document, the paragraph styles you select in the table of contents view are automatically shown in the inserted TOC.
If you later want your tables of contents to match, you must do it manually. Create a table of contents You can choose which paragraph styles to include in the table of contents and change the indentation. Or perhaps there is a better workaround that I'm not thinking of. Thanks so much for any ideas you can offer--I'm stuck! Rocky ps updating to a newer version of Word does not work for my client's situation at the moment.